The Project Control Meeting
Agenda for Monday November 22, 1999 will be:
(Meeting time: 10:30 am Pacific Time)
NO REPORT
The major activity during the past week has been the LIGO dedication
festivities, which included a Science Symposium. Participants at
these
functions came from all over the US as well as from several different.
Attendance totaled 270 Contractors, Scientists and Politicians.
On Saturday, LLO hosted an "Open House " open to the local community.
The
response to this was overwhelming. A total of
750 local residents took the
opportunity to tour our facility. The
early birds arriving by 9 AM and the
last visitors left after 5 PM. The most often raised question seemed
to be:
"When are you doing this again? I want to bring my wife, husband etc.
next
time."
Detector Installation: BSC3 corner station: Aborted
build-up of SEI stacks
due to malfunction of crane needed for dome removal.
BSC#4 X-end station: Started SEI build-up. Completed installation of
scissor
tables, fine actuators, air bearings, and cross beams. (Rich Riesen)
Optics: Spent much of this week digging out after the wedding.
I re-wired
the milling machine because we had to cannibalize its cabling to power
the
electric port-a-potty at the celebration. Also began unpacking
things
jammed up into the back corner of the staging building. Ran down
a few last
minute bits and pieces for Sany and Haisheng, and prepared a fixture
for SOS
bake next week. Had 2 astronomy open houses
for the public this week.
Monday afternoon for visitors to watch the transit
of Mercury, and last
night for the Leonids. Quite a few members
of BSA troop 80 camped out in
the conference room, as well as members of the
Pontchartrain Astronomical
Society from New Orleans. The big kids remained
up till 3:30 in hopes of a
nice shower (it fizzled) (Jonathan Kern)
>Continued working on small optics suspension. >As of November 17, we
have
balanced MC flat1, MC flat2, MMT2, and SM, and have glued second
wire-standoffs on them. These optics are ready for bake. >MC curved
and MMT1
have been balanced, and ready for gluing the second wire-standoffs.
(Sany
Yoshida)
PSL A monitoring system to look at the beam misalignment is being set
up to
see where the misalignment is occuring.
The transfer function of the frequency servo is being studied to see
why it
goes into oscillation.
The optical table is being organized now that locations of optics and
cables
are determined. (Joe Kovalik)
CDS: (Russ Wooley)
.) Continued work on the input optics racks.
2.) Received parts for the end stations.
3.) Began installation of the PEM dust monitors.
Beam Tube Bake Out. The beam tube bake is continuing
well. We are not able
to reach 168c because one of the DC power supplies
is saturating, but are
able to hold 162c. This should add several days
to the bake time. All cryo
pumps have been regenerated this week and the heaters on two of the
three
that were not functioning have been restored. We are in the process
of
connecting power to the failed power supply so we can find its fault
and
repair it. (Allen Sibley)
Last week's LHO commissioning (P. Fritschel, H. Rong, N. Mavalvala)
------------------------------------------------------------------------
This past week was spent rather
tediously aligning the IO beam to the
core optics, but with the big
payoff of seeing for the first time
interference fringes in the
core optics!
Alignment of the mode matching telescope got off to a bad start last
Friday when it was discovered that a side magnet on MMT1 had fallen
off
(the one the osem was using, of course). When we tried to move (in
place) the osem to the other side of the suspension, we saw that this
magnet was too low and would interfere with the osem. So we pulled
MMT1
out of WHAM7 and rehung it with a new wire, raising it up a couple
of
mm; in the process we also adjusted the centering of the face osems,
two of which had also been significantly off-center. We then went
through a couple of iterations of co-aligning the IO beam with a
reticle pattern that was being projected through the Y-manifold, set
up
initially to align the core optics. This ultimately gave a pretty good
retro-reflection of the IO beam off the recycling mirror, which we
fine
tuned by adjusting the orientation of MMT3.
We then blocked the beam going to the X-arm,
so that we had a cavity
formed by the recycling mirror and ITM-Y, with
the beamsplitter inside
making the finesse very low. The angle of FMY
was adjusted until we saw
nice interference at the beam coming out of the
anti-symmetric port
telescope -- at times the beam would uniformly
flicker between bright
and dark, though alignment fluctutations also
produced varying spatial
fringes across the beam (we're still in air!).
Some time traces of the
power at the AS port can be viewed at:
http://www.ligo-wa.caltech.edu/~pf/2km/*.pdf
We then tried to bring in the beam from the X-arm (using FMX), but
saw
only small increases in the stored power. Later, after the Y-arm had
been blocked by the gate valve for pumpdown and we had again a simple
cavity formed by the recycling mirror and now ITM-X, we found that
more
pitch adjustment was needed on this arm to get good alignment with
the
RM. We were out of range on FMX, so by pitching the beamsplitter we
were able to see the same kind of interference we had seen with the
Y-arm. We finished by carefully misaligning the RM and dumping the
RM
reflected beam into a pair of beam dumps, in preparation for the 2km
cavity testing. Unfortunately, this means we won't have another
opportunity to see interference in the power-recycled Michelson for
a
while. However, as soon as the diagonal section and X-manifold are
pumped out, we will have the opportunity (prior to opening up to the
beam tube) of looking at the Michelson interference -- we will soon
be
able to make the very interesting measurement of the contrast in the
simple Michelson.
IAS Initial Alignment / ISC design (K.Mason, M. MacInnis)
-----------------------------------------------------------
ISC Table IOT1 assembly for LLO is approximately 75% complete. Alignment
will
begin on Monday. Considerable time was spent updating the ISC drawing
assemblies and details.
A kinematic mount was designed to mount an optic square to a transit
stand. The optic is square to within 1 arc sec and will allow more
accurate turning of right angles.
ISC Fabrication & Installation (Matt Smith)
-------------------------------------------------
This week I finished
the assembly of the ETM transmission monitor at MIT and had it shipped
to Hanford for installation. The support peir for the ETM transmission
monitor is in place at Hanford. Today the telesope should be aligned
and we should get a beam out the viewport to the transmission monitor.
Iam planning on trying to align the Y2K ETM Transmission monitor this
week.
I have staged the ETM(X) 2K optical lever hardware to be installed
later this week.
I worked with Peter Fritschel on the rotating fixture for the SOS
tower. Some plates are being reworked and hopefully he can go over
the
use of the fixture with Dave Tanner.
#MZ note: that is happening today 11/18, the jig will travel with
Dave Tanner tomorrow for implementation at LLO
-------------------------------------------
Lasers and Optics -- J. Camp
(1.2.1.1.2, 1.2.1.1.3, 1.2.1.1.4,1.2.1.1.5)
--------------------------------------------
Prestabilized Laser -- Peter King
--------------------------------------------
- Two 21.5 MHz frequency reference cards currently being fabricated
are
nearing completion.
- Serial --- RS232 --- communication with a laser power supply has
been
successfully tried. This would enable some minor features to be added
to
the PSL that are currently not available: keeping track of the hours
the
laser has been running and the serial number, to name but two.
Input/Output Optics -- Dave Reitze, UF
-----------------------------------------
LHO 2k (Haisheng Rong)
See IO Commissioning for this weeks activities.
LLO 4k (Sany Yoshida)
Continued working on small optics suspension.
As of November 17, we have balanced MC flat1, MC flat2, MMT2, and SM,
and
have glued second wire-standoffs on them. These optics are ready for
bake.
MC curved and MMT1 have been balanced, and ready for gluing the second
wire-standoffs.
A modular redesign for the in-vac Faraday in which components are
aligned outside the vacuum on a single platform has been constructed.
Core Optics Procurement and Metrology -- GariLynn Billingsley
-------------------------------------------------------------
Measurements of SPETM07 have been completed and the optic has been
handed off. Measurements are starting with beamsplitter BS02.
Core Optics Support -- Michael Smith
------------------------------------
ETM TELESCOPE
The ETMx telescope was assembled, focussed, and installed at the LHO
x-midstation in BSC5 by Mike S. and Ken M. The final alignment of the
telescope and steering mirror in BSC5 is expected to be completed by
11/19.
We will help Matt S. align the output beam through the optics of the
ETM
transmission monitor.
ETMx BEAM DUMP
The ETMx beam dump is expected to be installed and aligned by 11/19.
PO MIRROR MOUNT
The 4K PO mirror mounts for LHO and LLO are expected to be completed
by 12/10.
ARM CAVITY BAFFLE
The first article outer frame is expected to be completed by 11/22.
The
inner support frame production parts are being fabricated. The glass
has
been ordered and will be sent to the glass fabricator the week of 11/22.
ELLIPTICAL BAFFLE
The elliptical baffle mechanical parts for 4K LHO and LLO have been
completed. The glass is being AR coated.
IO BAFFLE
The 4K IO baffle mechanical parts are being fabricated. Paul K. is
working
on the assembly drawings.
MODECLEANER BAFFLE
The glass for the modecleaner baffle was shipped to LHO over a year
ago,
and has not been located yet at LHO.
DCN
Paul K. has been updating drawings and submitting DCN reports to the
DCC
for the various COS assemblies.
--------------------------
Isolation Group -- M. Fine
--------------------------
Seismic Design (Mike Fine)
--------------------------------------------------------------------------
1. Counter Weight Production:
Conejo Industries is working on the first articles. They are expecting
some experimenting with different radii to meet the weight requirements.
Having the articles checked out this week, Conejo will be able to program
their NC machine to start the production next week.
2. Additional Springs:
Pegasus is still waiting for the Aluminum slugs to come in before they
can start the production. At this time they are expecting the delivery
of the slugs on 11/24 and the production of the springs to start
in early December. It will then take Pegasus 2 months to complete
the order of 700 springs.
---------------------------------------------------------
Detector Systems Engineering -- D. Shoemaker/D Coyne
(WBS 1.2.1.1.9)
---------------------------------------------------------
Global Diagnostics System
(Daniel Sigg, John Zweizig)
I completed and released a new distribution of the DMT root
libraries for use in monitor development, especially by LSC
members. The new release has the following:
- The background monitoring environment is included along
with the root libraries to allow parallel development of foreground
and background monitoring using the new DatEnv class.
- The new FilterBase API is included in a preliminary form.
- Many new classes have been added including a gaussian
noise generator (GaussNoise), a frame writer (FrWriter) and a
spectrum container (FSpectrum).
- A load of bug fixes and other improvements.
The second DMT was set up for the 4km IFO at Hanford. This will
be an exact copy of the current DMT machine and may run
independently if necessary.
Continued to work on the graphical user interface and plotting
for the diagnostics test system.
This week, I set up many of the system management procedures
on the new DMT node (stone.ligo-wa.caltech.edu or gdsdmt1,
depending on your network affiliation). This included mirroring the
standard applications from the original machine (sand or gdsdmt0),
tuning system variables, and writing and installing scripts to bring
the machine into a reasonably well defined state at reboot. An
unexpected crash last night provided a test of the startup scripts
which performed well.
The delivery of frames to the monitors has been unstable for the
last few days. At first it seemed that the frame broadcaster was
misconfigured and was producing data that were different from
those recorded by the CDS frame builder. This seems to have
been fixed by a CDS restart, but since the restart there have been
occasional erroneous frames (about 1 in 400). These were
causing the data distribution to choke because the erroneous
frame would cause a segmentation violation in framecpp, which
would in turn cause the process to die leaving the shared buffers
allocated. To prevent this I hastily added some validity checking
code to the process that writes frames to the shared memory
partition. The data distribution has now run stably for nearly a day.
Worked on a proposal/design requirement for generating reduced
data sets. The suggested main features are:
- Data are obtained from the frame broadcaster (~ 1-2 sec delay),
- Date can be reduced in number of channels and in rate,
- Data is written to disk and/or tape,
- Peak data rates of 6 MB/s would be supported as well as sustained
rates of up to 1MB/s,
- Data volumes of up to 1 TB would be supported as well as continuous
operations over several months,
- Multiple requests of individual researchers can be processed
simultaneously,
- The reduced data set generator operates in batch mode and can
automatically recover from system ‘hick-ups’ and
reboots,
- A graphical user interface allows the user to assemble and submit
batch scripts which describe the reduced data set.
Worked on defining a calibration data format to allow data clients--
such as the data viewer, the diagnostics test tool or the DMT--to
display data using physical units (and not just ADC counts).
Calibration data would be stored in records describing:
- the time of the calibration,
- the channel name,
- a reference point to which the calibration is referred to,
- a unit string,
- the frequency at which the calibration was performed, and
- a set of correction factors (amplitude, phase, time delay, offset).
Physics Environmental Monitor(Matt Smith, David Shoemaker)
-----------------------------------------------------------------------
We are finishing up the procurement effort for the PEM sensors and
material. The U of O has made good progess with the manufacturing of
the
Muon detectors. The 4 channel signal analyzer arrived at Livingston
this
week. I am rebuying the Drantez hardware that is missing from Livingston
and also buying some new items Richard Mccarthy requested.
I am planning on installing the microphones to the 2K chambers at Hanford
this week.
-----------------------------------------
Control and Data System -- R. Bork
(WBS 1.2.2)
-------------------------------------------
Suspension (Jay)
===============================
- The coherent detection version of the satellite amplifier was successfully
tested using the LLO test stand. Sany is now in the process of testing
it's
ability to succeptibility to scattered light. Once these tests are
complete the
unit will be shipped to LHO and tested with a 2K MC mirror.
- Cross connect lists for the LLO End station suspension systems have
been sent
to LLO for fabrication.
ASC (Jay)
===============================
- QPD amplifiers for the LHO and LLO transmission monitors have been
tested and
sent to the sites.
LLO IO (Jay)
===============================
- Three PZT driver modules have been assembled and are ready for test.
- The layout of rev A of the IO ASC servo amplifier is complete and
the boards
are out for fab.
WA 2K One Arm Test: (Dale)
============================
We are building two more LSC photodiode boards, one to be shipped to
MIT
for high power testing and one for testing here. We are building the
first
article LSC Photodiode Interface board. It will be tested next week
and
shipped to Hanford.
LSC CDS: (Dale)
===========================
I am looking into how we can run the LSC PD bias at a higher voltage
with
minimal impact on the photodiode board and the interface board. We
are
completing the modifications to the Mode Cleaner Demodulator and Servo
Amplifier spares and will ship them back up to Hanford soon. We have
all
the information we need to redesign both of these boards and will begin
new
PCB layouts soon.
PSL
****************************************************
1. Finished Rev C frequency servo card and sent it to be manufactured
LSC/ASC LO Distribution
=========================
1. Received all the responses (one response) to the requirements that
were
promulgated so it seems as though all the requirements must be satisfactory.
2. Began the system design phase. An overall block diagram has been
prepared and now I am focussing on the amplitude stabilization of the
RF
outputs. I hope to begin simulations soon pending certain device selections.
Misc
==========
1. Worked with Jordan to characterize his cavity locking servo for
the
contamination test stand.
DAQ AAF (S. Liu)
=================
DAQ Antialiasing Filter - LEMO Version
Sent three completed chassis and 150 filter modules to Hanford.
Built and tested four additional circuit boards. Paul is in the process
of
putting
them into the chassis.
Ordered 10 addition new circuit boards and 25 1U Vero 19" rack cases
from
vendors.
DAQ Antialiasing Filter - BNC Version
Louis is putting one printed circuit board together. Unit should be
ready
for
testing early next week .
The following change requests have
been submitted:
| CR-990018 | WBS 1.1.5 | Beam Tube Bake--Revised Estimate at Completion | W. Althouse |
| CR-990024 | WBS 1.1.1 | Vacuum Equipment--Closeout Louisiana In-House | J. Worden |
Press for the latest Contingency Needs Projection
Assisted the Detector Group (M. Fine) with the packaging and shipping of springs to the LIGO Livingston Observatory, attention R. Riesen, delivery confirmed. Account Number P96916.
Assisted Project Control Operations (E. Jasnow) with the packaging and shipping of Framed Award Certificates to the LIGO Livingston Observatory in support of the LIGO Inauguration, attention B. Wascom, delivery confirmed. Account Number P47783.
Assisted the Detector Group (K.Mailand) with the packaging and shipping of two (2) Telescopes to the LIGO Livingston Observatory, attention J. Kern, delivery confirmed. Account Number P96937.
Assisted the Project Office (E. Wood) with the packaging and shipping of one (1) carton to the LIGO Livingston Observatory, attention M. Coles, delivery confirmed. Account Number P47783.
Assisted the Detector Group (P.Kabot) with the submission of a Caltech Physical Plant Project Request for two (2) crates to be provided to the Vendor for shipping Glass to each Observatory. Account Number LIGO.5F500-2.5-NSFLIGO-5F5000.
Assisted the Optic Engineer (S. Bell) with the shipping of two (2) Optics, serial numbers 4KITM02 and SPETM07, to the LIGO Livingston Observatory, attention J. Kern, Account Number P96930.
| Previous Week | Packages | Faxes |
| In | 30 | 24 |
| Out | 16 | 47 |
| This Week | Packages | Faxes |
| In | 38 | 19 |
| Out | 13 | 47 |
From: Sarita Moore<moore_s@ligo.caltech.edu>
Press here for ACCOUNTS PAYABLE HISTORY DATA.
From: Ruth Brambila
I am completely up and running. Initially, I was having problems accessing various vital screens in Oracle and the system would freeze rather frequently. Suzy Dollar has been over a few times on the various problems and now Oracle seems to be working fine.
I have used the p-card on two transactions for LIGO within the last few days and actually one of those orders has already appreared for on-line reconciliation which means the vendor has their money already. I hope to be able to use it quite a bit on the small dollar orders here.
Apart from that, I'm getting acclimated to the new surroundings and work flow.
From: Kris Duncan <kris@ligo.caltech.edu>
The reports for October have been completed and distributed on the network. I am very happy to report that this system seems to be working quite well! I am getting a lot of positive feedback, and it appears that the Managers are actually looking at their reports. Some have requested that I email them the lowest details but some have actually just sat down in my office and we went over their Task(s) details together.
TECHNICAL CONFIGURATION MANAGEMENT (Althouse)
Simulation and Modeling
[Biplab Bhawal]
o Gave LIGO Science talk and continued working on validation of E2E.
[G.C. Cella]
o Testing and debugging of mechanical simulation library: Writing
short test programs which simulate simple mechanical systems
(suspended mirror, inverted pendulum, chain of filters). The
results are compared with analytical results, where available,
and with other simulations.
o Library improvement: Added some methods to the library and made
some reorganization. For example I added two more accurate
integration algorithms in time domain, and some method to obtain
the state space representation of the model.
o Improving the documentation
o Integration with the e2e model: The source code of the library
was added to the cvs tree of the e2e model.
[Ed Maros]
o Worked with Cella on putting his code under CVS.
o Generated routines to "see" image to track down problem of no
output for Alfi 4.
[Bruce Sears]
o Alfi 4 Software Development:
- Cleaned up code for the Alfi component tree display.
- Implemented resizing capability for the main Alfi
window.
- Working on main window's splitting options.
- Determining a method for highlighting Alfi components
in the tree.
[Hiro Yamamoto]
o Hiro worked with Cella to validate a simple pendulum case by comparing
with Malik's calculation.
o Gave a presentation at PAC meeeting at MIT about the simulation
o Working to move to the new code based on Conrad's work to switch
to STL.
LIGO Data Analysis System
[Kent Blackburn]
* (JKB) Contacted IBM concerning academic version of the new DB2 version
6.1 database server. IBM
has agreed to ship out in 4 to 6 weeks
this new version for LDAS
to upgrade with at no charge.
* (JKB) Presented the state/progress of LDAS to the PAC.
* (JKB) Worked with Ed and others to prioritize needed bug fixes to
the
LDAS code in preparation
for a 0.0.6 version build.
* (JKB) Held a meeting with LDAS database sub-group to discuss the outlined
database table re-design
proposed by Peter. Minor modifications to
the draft will be made before
distributing draft to larger audience
(including LSC).
[Phil Ehrens]
* (PSE) Tested LDAS release 0.0.5 locally, at Hanford and
at Livingston and identified
and reported or fixed
numerous bugs related to
the installation and to the
API code.
* (PSE) Created test scripts to analyze and verify the
behaviour of functions in
the libilwd.so and the
libframeAPI.so. These
test scripts were created
in direct response to requests
for tools needed
to debug these libraries.
[Barbara Kratochwill]
* (BK) Met with Albert and Kent about the web pages for the LDAS block
diagram. We decided to include
links to specifications and
requirements as
well as links to code. Loaded
several sizes and versions of Kent's
generic
API graphic onto a web page.
It seems like the graphic will work
without
redrawing it.
[Masha Barnes]
* (MB) Finished C++ classes documentation for lwAPI, it's available
in 0.0.5 release.
* (MB) Fixed two bugs related to the "Table" element in lwAPI
Mary reported while testing 0.0.5
release.
* (MB) Worked with Mary on lwAPI tcl.
* (MB) Worked on empty <ilwd> element problem reported by Phil to
create
a wrapper around frame file:
- LdasContainer element is implemented
as a vector and doesn't
properly handles legal
empty element syntax like:
1. <ilwd/>
2. <ilwd></ilwd>
First case is not
supported in a current implementation.
Second case will work
if we add an attribute size='0'.
- Met with Ed to discuss this
problem.
* (MB) Working on Frame elements support for lwAPI.
[ Phil Ehrens ]
* (PSE) Tested LDAS release 0.0.5 locally, at Hanford and
at Livingston and identified
and reported or fixed
numerous bugs related to
the installation and to the
API code.
* (PSE) Created test scripts to analyze and verify the
behaviour of functions in
the libilwd.so and the
libframeAPI.so. These
test scripts were created
in direct response to requests
for tools needed
to debug these libraries.
[Grace Hu]
* (GH) Finished creating all the files which include Makefile.am,
configure.in, *.html to link the
C++ source code to the web side.
* (GH) Download and installed the mpich-1.1.2 in local directory with
all
debug bits turnning on. Testing
and debugging the programs with new
installing mpich-1.1.2 compiler.
* (GH) Wrote programs to handle new arguments adding to "mpirun" command.
[Mary Lei]
* (ML) Made changes for getMetaData user command with
returnformat LIGO_LW. Updated
macros, ligolw and
metadata tcl scripts. Merged
changes with those
made by pehrens.
* (ML) Tested ldas-0.0.5 and found problems with package
definition of ligolwAPI
and conversion of reals
to ilwd array.
* (ML) Made descMetaData user command return results in xml.
* (ML) Made putMetaData user command accept xml input to
insert data into db2.
[Edward Maros]
* (EFM) Fixed problem of last character in CHAR data being truncated.
* (EFM) Fixed problem of throwing range error for REAL_4 and REAL_8
for
valid input.
[Peter Shawhan]
* (PSS) Met with several people to go over LDAS database
table design. Made
additional revisions based on
various suggestions.
Now finalizing documentation
for distribution to interested
parties.
* (PSS) Investigated data-replication options for the
multiple LDAS database installations.
LDAS Hardware
[Stuart Anderson]
Attended PAC meeting and gave a presentation about LDAS Hardware
General Computing
MIT:
Preparing setups for the PAC meeting.
Hanford:
Continued network security maintenance. Continued trying to contact
the
Sun representative to get maintenance contracts renewed.
Did the usual backups, helped with several printer and PC problems and
kept the GC accounting paper work up to date.
Livingston:
We have received and installed two additional PC workstations.
We have ordered an additional PC workstation for use with AutoCad.
CIT:
Barbara continued efforts on the LIGO II Costbook. Finished the
contract labor
changes and installed them into the test system and began work on the
edit
forms.
With Larry Wallace, ran the program to gather web statistics for August
to mid November. In the past we averaged 83,000 hits per month.
In
September and October we had 120,000 and 150,000 hits respectively
and
we've already had over 100,000 hits in November.
Updated my NT box with Service Pack 5 and the 2 Service Releases for
Office 97 and haven't had any problems so far. So will proceed
to do the 3
NT machines in the Bridge Annex.
Updated WebDocs and PubDocs as of Nov 16. Installed the November
newsletter and made several other quick web site changes.
Designed and produced the program for the Nov 11 Science Symposium.
Suresh worked with Larry last weekend to mount networking equipment
(Cisco
router, FORE 2810 and FORE 3850) in the rack.
Installed secured shell deamon on all the Sun boxes. Disbled ftp, telnet,
rlogin, talk and finger services from all of these machines to disallow
hostile
connection.
Installed Sun OS on couple of boxes.
Tested newly arrived ES 3810 to replace the malfuntioning similar box
in
Hanford.
Restored lost users mail and other files from backup tapes.
Ed M. worked with Larry and Suresh to establish procedure to have a
PC
dual bootable ( Windows 95/98 and RedHat Linux)
Samantha and Matt have been installing the virusscan software on PC's.
Larry has been working a number of issues and has come up with a new
configuration for the server layouts. Many of the existing services
will be
limited to specific machines and some services will be moved to other
machines.
As things are changed we will e-mail those changes out to the LIGO
community.
Most of these changes are because of security issues that are causing
a number
of problems on the systems.
Working on a number of different procurements including printer updates
and
presentation equipment for the conference rooms.
Trying to resolve a number of procurement items. Most the issues appear
to be
incomplete paperwork or incomplete quotes.
Resolved a number of DCC issues. Installed a number of ssh and virusscan
programs on PC's for different people.
Some work with Ed C. concerning property tags and equipment.
Talked with Alan W. concerning the computers in the 40M and we will
be working
on getting the patches loaded to make those machines Y2K complient.
There are
still a number of logistical items to be worked out.
As a item of note the new laser printer in the basement of Bridge Annex
requires
special transparencies. If you need to make transparencies on that
unit make
sure they are the correct type.
Rita Torres
For I. Petrac did letter to Southeastern Louisiana University to FedEx the MOU for signature. Formatted statement of work for Crystal Systems, this document to be sent soon to NSF for review and approval. Distributed signed change order No. 21 to Hytec. Did change order No. 10 to Butler Services Group, obtained an Oracle requisition number. For I. Petrac/P. Lindquist copied/distributed Data Analysis System-Hardware Procedures Plan addressed to NSF.
Met with D. Lloyd for guidance on Oracle requisitions and change orders. Did a few P-Card purchases, reconciled orders. Ordered office supplies, including desk calendar refills which I then distributed to requesters. Also ordered 10 toner cartridges for HP printers 4MV. The original order with Office Max for these cartridges was never delivered, they failed to inform me that the backorder was never filled.
Dedicated more time to pitching in to help I. Baldon get through the mountain of travel documents; at least I attempt to help. Did corrections to travel reports I prepared previously.
INFORMATION - >From Caltech Weekly Update for 11/15-11/19
VENDOR FAIR BY NEWARK ELECTRONICS - - - Newark Electronics presents "A Look into the Newark Catalog" An Electronic Exposition in the Winnett Building Courtyard on Wednesday, December 1, 1999 from 10:00 a.m. ~ 2:00 p.m. Some of the manufacturers featured at the Vendor Fair are Omron, ECG Philips, 3M, Fluke, Cooper Tools, Alpha, Cinch, Tripp-Lite, and many more. For more information see: http://atcaltech.caltech.edu/update/#genannounce12
Irene Baldon
Worked on preparing the paper work for 11 new trips taken recently or upcoming (11 Payment Requests and 8 Advance Requests). There are approximately an additional 7 new trips in various stages pending completion of travel arrangements before the paper work can be completed. Also worked on a number of problem issues which required a good portion of my time.
Completed 39 Expense Reports, some of which were extensive, involving 2-3 or more pages each. Some of these reports were still not taped or completed by the Traveler, and required additional time for completion. Worked on a number of problem issues associated with these which required a good portion of my time. There are 24 Expense Reports still to be done. I'm holding 3 completed Expense Reports which require a check from the Traveler before sending to Travel Audit to clear.
Rita Torres through Liz was able to complete 1 Expense Report (a 4 page foreign trip) for me. She has an additional 2 Expense Reports in the process of completion and Liz has 3. Thanks Rita and Liz.
I met with Florence Kaufman in an effort to clear up numerous encumbrances that ORACLE has not been able to clear off the books. We spent a couple of hours going over probably 4-5 pages of old closed trips. Approximately 90% of these trips were closed and paid off by Expense Report. I have been able to get some Advance and Expense Checks recently but am still experiencing long delays in getting things through. The forms still require much more of my time.
Performed normal recording and filing associated with Travel and Reimbursement.
Prepared the Travel/Vacation Itinerary for the Week of November 15, 1999.
Performed miscellaneous duties as requested by various members of the LIGO Project here at Caltech, as well as from members of the staffs of each of the two (2) sites. I continue to do MIT's travel to the sites for installation activities and assist them wherever possible.
Dorothy Lloyd
Continue to monitor contract funding levels and request supplements from task managers were needed.
Continue to enter and approve requisitions on-line and also receive on-line as packing slips are submitted to me. Processed invoices for payment using both the old system and on-line approvals. Tracked and solved several invoice problems.
Jim continues to reconcile status reports and data entry for current
payments made for both contract and purchase orders is on-going by both
Jim and me.
For additional information about this report, contact sanders@ligo.caltech.edu