Weekly Report for Week Ending July 1, 1999



 Project Control Meeting Agenda  Highlights   Hanford Observatory     Livingston Observatory     Detector   Project Office    System/Data Analysis    Administrative   Past Weekly Reports

The Project Control Meeting is canceled for the July 5, 12, 19 dates due to the holiday, Amaldi meeting, and LSC meeting.

There will be no weekly report on Thursday July 8 due to the short week.


Special Announcements:


Weekly Report Highlights

First BSC seismic installation completed at LLO!

Progress, successes, problems in the LHO 2K mode cleaner


LIGO Hanford Observatory (LHO) Operations


Summer is here and the Tri-Cities area is becoming "the" summer vacation place to be. This puts a lot of stress on hotel rooms. In some cases, Irene has had to
book people in rooms much closer to Oregon than LIGO! This stress on hotels will continue to get worse throughout July, culminating at the end of the month when
we have unlimited hydroplane racing on the Columbia River. Hotel access will start to loosen up more and more as August proceeds. Please factor this into your
travel plans and BOOK AS EARLY AS POSSIBLE for trips from now until mid August.
 

Bake Oven:
----------
(K. Ryan)

LHO Vacuum Bake Oven A load #40 consisting of numerous individual pieces of optical beam dump hardware was released this week.

Load #41 also consisting of beam dump hardware is to be released later today.

Load #42 consisting of three 10" optics is to begin vacuum baking this evening.

Fabrication of LHO Vacuum Bake Oven B has hit a snag in that it's flange faces (which were welded here on site) are not flat.  I will do a leak check to verify but
the measured flatness suggests that they will be "leakers".

PreStabilized Laser:
--------------------
(Rick Savage)

H. Yamamoto and I have been working on the Wa-2k PSL model using the end-to-end simulation package.  With assistance from P. King and R. Abbott, we have
completed the frequency stabilization and pre-modecleaner length servo models.  Preliminary tests show good comparison with measured closed loop transfer
functions and Simulink model predictions.  We have found several interesting things along the way.  The model for the intensity stabilization servo was completed
several weeks ago with B. Bhawal.  The loop locks and gives qualitative agreement with predictions. We will upgrade it by entering the as-built electronics
parameters early next week.

The basic PSL model is thus essentially complete and we will now combine the various loops and begin integrated testing.  This afternoon we will begin integrating
the PSL model with the IOO subsystem model being developed by M. Rakhmanov and S. Klimenko who are working at Hanford this week.

Twice this week, the group working on the modecleaner encountered problems with control of the PSL.  They re-booted the IOC as an immediate remedy that
allowed them to proceed with their work.  The cause of the failure is not understood; we will investigate further with D. Barker and C. Patton when they return from
vacation.

Optics:
---------------------
(D. Cook & B. Weaver)

We have had a lot of Optics and Vacuum prep lab activities. The BS, ETMy and FMx, Core optics have been cleaned their magnets glued, balanced and are ready
to go into the Vacuum Bake oven today. The ITMx has been cleaned and glued and will be balanced so it can go into the bake oven Tuesday. We finished up the
second controller in the optics table to allow several optics to be worked on simultaneously. BSC and HAM installation procedures are almost ready for review. We
now have qualified over 70 people as Registered Laser Personnel at Hanford.
 


LIGO Livingston Observatory (LLO) Operations



 

LLO Weekly Report (an abbreviated report this week - hopefully with a greater number of contributions next week)

Optics:  Received the balance (36) of ISC viewports which have been inspected and are in the stack for cleaning and baking. Ordered a second small ultrasonic cleaner to handle the increasing load, particularly Class A parts. Made stacking fixtures for viewports to secure them within the bake-oven. Ordered additional jumpsuits and booties to give us 100 complete sets of garb. Setup the CO2 snow gun for optics cleaning, and ordered a cart to transport both it and a bottle about the LVEA. Re-machined some tooling for Rich and ordered stock to replace other that was damaged. Continue to receive hardware and tooling for general site support. (Jonathan Kern)

Weather Station: Test of data logger software successful. Location for LIGO added to Web. Program for writing weather to web page in process by James Finney. Problem of lock up of weather station seems to be have solved by changing Network connection; still testing. Campbell still investigating datalogger hardware issue.
Suspension Test Stand Rolf to talk to Jay about software for Stand.
CDS computers Passwords on London changed due to GC breakin and breakin to LSU computers over the weekend.
GRASP OptimalF seems to funciton on seismic data using 40m calibration; testing and debugging continuing. Shourov and Anthony began manipulation of seismic data using matlab. (Anthony Rizzi)

Detector Installation: The BSC3 seismic stack was completed, bellows installed, dome replaced, and pumped down. Air bearings were also installed on HAM2&3.


WBS 1.2, 1.3    Detector Group


----------------------------------------------
Interferometer Sensing and Control -- M Zucker
(WBS 1.2.1.1.6, 1.2.1.1.7)
----------------------------------------------

Initial alignment/optical levers (Zucker)
----------------------------------------
Debugged several wiring and connector problems with Josh and Richard and
finally got optical levers functioning and reporting to CDS through
their EPICs channels.  RM, FMy and ITMy optlevs are alive; MMT3
would be except it was left on its chamfer stops for the last pumpdown
and its beam is not returning to its receiver.  Built new readout
screens which give an XY scope display for easier interpretation.

ISC design/fab (M. Smith)
--------------------------
Finished the ETM Transmission monitor assembly drawing along with the
Quad Diode Assembly drawing.  Myron is kitting the hardware so that we
are sure to have at least enough material for one assembly.  Started to
get some of the material for this assembly delivered. One set of optics
have been delivered, among other mechanical type, off the shelf
material.

The legs and weldments for the ETM optical levers have been shipped to
the sites.  The table tops however are still in machining.  I am trying
to expedite one table for delivery to Hanford by July 20.  The other
material, hardware for the tables have been shipped, and should be at
Hanford or will be this week.

Received the riser blocks for the optical levers, that were reworked to
allow the electrical isolation from the facility ground.  These can be
reassemble to the photodiode assemblies.
 

MC Controls Commissioning (P. Fritschel, D. Reitze, P. Saulson, N.
Mavalvala, M. Zucker, R. Adhikari)
-------------------------
Dave Reitze agreed to summarize the activity for all of us; see IOO report.
 

-------------------------------------------
Lasers and Optics -- J. Camp
(1.2.1.1.2, 1.2.1.1.3, 1.2.1.1.4,1.2.1.1.5)
--------------------------------------------

Prestabilized Laser -- Peter King
--------------------------------------------
- The request files for backing up the LHO 2k IFO PSL IOC settings with
BURT have been tried and tested.  Restoring from snap files has also been
tested.  The setup is described in T990047-00-D.

- Lock acquisition software for the frequency stabilization servo has been
installed and tested on the LHO 2k IFO PSL.  PslVme on startup, now loads
the lock acquisition software for the frequency stabilization servo and
the pre-modecleaner servo.  The settings for the 21.5 MHz and 35.5 MHz
phaseshifters need to be manually loaded.  During testing, the PSL acquired
lock and functioned normally.  There may be some undiscovered bugs
however.

- PSL documentation that can be accessed from the MEDM user screens is
currently in preparation.
 

Input/Output Optics -- Dave Reitze, UF
-----------------------------------------

IOO - Dave Reitze

Mode Cleaner -

Most of the efforts this week continued on the getting the mode cleaner
operational (participants included Nergis, Peter F., Mike Z., Peter
Saulson, Rana Adhikari, Haisheng Rong, and Dave Reitze. There was much
progress and success and, as expected, the discovery of problems that
need to be resolved. Among the successes:

- With the servos to the PSL frequency VCO and MC3, the mode
cleaner locks on TEM 00 in the low finesse mode (with the
polarization rotated from S to P) for as long as ~ 15 minutes (the
longest lock stretch was broken purposely).  The electro-optic
shutter for MC sensing diode protection was disabled, so 100 mW input
powers were used to preserve the diodes.

- The MC achieved brief locks (< 1 s) the high finesse mode (correct
polarization).

- Measurements of the cross couplings between pitch, yaw, and position
were undertaken for the MC mirrors.  We had some (but not complete)
success at diagonalizing the sensor input matrices to minimize
the cross coupling.

Among the problems:

- MC2 has large coupling between the position and pitch and yaw modes,
so much so that the LSC input for length locking was switched to MC3.
We are still trying to track this down.

- Minor problems in the MC servo demod board were discovered (fried op
amps) and corrected.

- When in low finesse lock, the output mode oscillates in position as
monitored by the transmitted light CCD.  Possible causes include the
aforementioned motion cross-couplings (best guess) and scattered cavity
light selectively exciting the OSEM PDs when in lock.

- misalignments were discovered on the PSL table that need to be
corrected.

What's next:

Now that we can get a long lock, a number of measurements are on the
horizon:

- accurate MC length

- servo loop transfer functions

- testing alignment sensing system

- a first crack at frequency noise

RFAM

Sany continued exploring methods for minimizing RFAM.  A detailed report
will be issued at a later date.
 
 

Core Optics Procurement and Metrology -- GariLynn Billingsley
-------------------------------------------------------------
No report received.
 
 

Core Optics Coatings -- Helena Armandula
--------------------------------------------------

Worked with Janeen bonding magnets and balancing: an ETM, a BS, a FM and
an ITM. For details see Janeen's report.

Core Optics Support -- Michael Smith
------------------------------------
PO TELESCOPE
4 sets of telescope mirrors were coated by REO. 3 sets were shipped to LHO
plus one extra secondary was also shipped inadvertently. 1 primary mirror
was shipped to LLO. The extra secondary will be shipped from LHO to LLO so
that LLO will have 1 full set. SORL is scheduled to ship to CIT 1 set of
silver coated mirrors on 7/2. Bids are still being received for the
production of the PO telescope.

ETM TELESCOPE
The first article ETM telescope will be shipped to LHO on 7/1 for cleaning
and baking. We are still receiving quotes for the ETM telescope
production.

PO MIRRORS
Some of the SS tilt screws are still too tight and have been sent back
from
LHO to be electropolished again. They will be cleaned and baked at CIT and
sent to LHO for installation on 7/12.

CAVITY BEAM DUMP
Most of the beam dump parts for BSC4 have been baked. All of the remaining
parts are at LHO awaiting an additional bake load except for two items
D990029 and D990030. The vendor expects to ship 6 ea of the missing items
to arrive in LHO the morning of 7/6.

VACUUM WINDOW
Varian is remaking the conflat parts with the o-ring groove.

COS IR ALIGNMENT BEAM
IR laser source driver supplies were shipped on 6/30. The laser diode is
being connectorized and is expected to be shipped 7/7.

ARM CAVITY BAFFLE
Paul K. is detailing the arm cavity baffles.

INSTALLATION PLAN
item                         completion           install

Mode cleaner baffle             done               done
IO baffle                       done               done
Elliptical baffle 2KRM, HAM9     done               done
Elliptical baffle 2KITMy, BSC8    done               pending
Beam dump BSAR3, BSC8            done               done
Beam dump FMYX, BSC8             done               pending
Beam dump FMYY, BSC8             done               done
Beam dump 4KITMHR3, BSC8         done               pending
Beam dump 4KITMHR4, BSC8         done               pending
PO mirror 2KITMx, BSC4           done                7/12
PO mirror 2KITMy, BSC4           done                7/12
Beam dump RMHR3, BSC4            done                7/19
Beam dump BSHR3P-2, BSC4         done                7/19
Beam dump ITMXAR1, BSC4          done                7/19
Beam dump ITMXAR4, BSC4          done                7/19
Beam dump ITMXAR4, BSC4          done                7/19
Beam dump ITMXAR4, BSC4          done                7/19
Beam dump ITMyAR1, BSC4          done                7/19
Beam dump ITMyAR4, BSC4          done                7/19
Elliptical baffle 2KITMx, BSC7   done                7/29
Beam dump FMXX, BSC7             done                7/29
Beam dump FMXY, BSC7              done               7/29
PO mirror BS, BSC7                done               7/29
PO Tel, APS, HAM10                done               8/3
ETM Tel                           done               8/25
Arm Cavity Baffle, vertex         9/27                ?
Arm Cavity Baffle, end            10/27               ?
Conical baffle, vertex            8/23                ?
Conical baffle, mid station       8/30                ?
Vacuum windows                      ?

--------------------------
Isolation Group -- M. Fine
--------------------------
No Report Received.

---------------------------------------------------------
Detector Systems Engineering -- D. Shoemaker/D Coyne
(WBS 1.2.1.1.9)
---------------------------------------------------------

Global Diagnostics System
(Daniel Sigg, John Zweizig)

The excitation engine was installed in the LVEA (rack 2X5). We
are still missing the GPS timing board which starts the digital-
to-analog converter on the exact 1 sec boundary. For now the
start signal is produced in software (probably adds a few 10 us
of additional delay). A loop-back test was performed by feeding
the DAC signal into one of the PEM ADC channels: works fine.

The diagnostics test software was put under version control.
After cleaning up the source tree it was moved to the cvs
archive at CIT which is maintained by LDAS.

Worked on updating the diagnostics test manual.

The SUN450 compute server for the DMT arrived at LHO.
 

Physics Environmental Monitor(Matt Smith, David Shoemaker)
-----------------------------------------------------------------------

THE SEISMOMETERS HAVE ARRIVED.

The missing material for the LA electro magnietic shaker assembly has
been ordered with two vendors.  They should deliver in 2 weeks time.

Shims for the BSC interface plates have been delivered, 8 at Hanford and
4 at livingston.

The computers for the RGAs have been delivered.  Mark Guenther is
working on instlalling these at Hanford.  The original Q421 software is
being installed until the new software is deliverd.

Two RGA controllers were shipped to Hanford from Livingston.  Four RGAs
were delivered to MIT, after being refurbished by Balzers.  These will
be shipped to Livingston.
 

-----------------------------------------
Control and Data System -- R. Bork
(WBS 1.2.2)
-------------------------------------------

Data Acq
=========
- Continuing requested updates/changes to dataviewer software.
- Problem has crept up at Hanford where timestamps periodically are corrupted.
This appears to occur whenever requests for GDS signals start. Framebuilder
has
been temporarily modified to fix the timestamps until we can shut the system
dowm and determine the cause of the problem.
- DAQ Antialiasing Filter
Completed building one LEMO version of the PCB. Plan to check out and burn-in
the unit next week. Paul will be working on the housing for it.

ASC Software
=============
- Began modifications which would have the front end software directly
communicate with GDS and DAQS without the need for the supervisor interface
software. Code is written and testing has begun.

EO Shutter Controller
======================
Finished building another unit of the controller. In the process of
checking it
out.

LSC Mode Cleaner:
=================
Worked on a solution to a couple of problems discovered with the Mode
Cleaner Length Control demodulator. One is a gain dependent pole that is
coming from an LT1590 variable gain stage. The other is a tendency for the
output of the demodulator to hang at the plus or minus rail when the gain
is set high in acquisition mode and a large signal excursion occurs . The
first problem seems to be an inherent "feature" of the LT1590 in this
configuration. There are a couple of possible fixes. For now things are
workable at lower gain settings. When we have better defined what gain we
actually need we will apply the appropriate fix. The second problem seems
to be fixed by lowering the feedback stabilization of the gain stage.

Timing System:
=================
I have tested the new GPS Clock Driver back here at Cal Tech with a VME bus
analyzer under an assortment of conditions and cannot find any problems
such as were seen at Hanford. My best guess is that it was a seating
problem of the module / crate combination as this was the only thing that
we had any trouble  with in our tests here.
 


WBS 1.4    Project Office



 

1.4.1.2 Project Controls (Lindquist)


Reports, Proposals, Work Plans (Lindquist)

The Quarterly Report for the end of May 1999 is in process. The NSF has approved $2.3 million for FY 1999 Advanced R&D.

Change Control/Contingency (Lindquist)

The following change requests have been submitted:
 
CR-990001 WBS 1.3 Return Unused Budget for Construction Related R&D to Contingency P. Lindquist
CR-990005 WBS 1.1.4 Livingston Site Fiber Optics Cable Installation F. Asiri
Press for the latest Contingency Needs Projection


LIGO Weekly Site Telecon (Jasnow)

The site telecon was held on Thursday, July 1, 1999.  The list of current actions assigned may be found at ACTION LIST.


PROPERTY MANAGEMENT (Chargois)

From: Ed Chargois <chargois_e@ligo.caltech.edu>

No report this week.


DOCUMENT CONTROL CENTER (Turner)

From: the DCC <dcc@ligo.caltech.edu>

Web pages for the DCC gives simple how-to's for document numbering, easy access to the latest on-line documents, and search capabilities for the DCC database.Take a look. . .

Recent Activities

Press here to access the DOCUMENT CONTROL CENTER WEB PAGE.


COST SCHEDULE CONTROL SYSTEMS (Duncan, Moore, Akutagawa, Kaufman)

From: Sarita Moore<moore_s@ligo.caltech.edu>

Press here for ACCOUNTS PAYABLE HISTORY DATA.

From: Kris Duncan <kris@ligo.caltech.edu>

From: Florence Kaufman <fkaufman@ligo.caltech.edu> From: Cindy Akutagawa <cindy@ligo.caltech.edu>
SUBCONTRACTS MANAGEMENT (Petrac, Jasnow)

From: irena@ligo.caltech.edu (Irena Petrac)

From: Ed Jasnow <jasnow@acrux.ligo.caltech.edu>

TECHNICAL CONFIGURATION MANAGEMENT (Althouse)

From: wea@acrux (William Althouse)

No report. See Bake out.


1.4.2.1 Quality Assurance (Tyler)

From: robert vincent <robert.w.vincent@jpl.nasa.gov>

LIGO QA has received an O-Ring Replacement Procedure from GNB Corp. for use in the large gate valve gate seal change out on the six designated LA Site valves (change to Fluorel O-rings).  The procedure and resources needed have been reviewed with A. Sibley and arrangements are being made to implement the replacement the week of 12 July.  Besides the beam tube and mid-station valves, LGV-1 and -2 O-rings will be changed out.

GNB has received eight each 44 inch inner and outer Fluorel O-rings (completed bake out).  Rai Weiss expects to ship the balance of the needed O-rings (2 each 48 inch inner and outer; and 4 each 44 inch inner and outer O-rings) to GNB on Tuesday, 6 July.  GNB will measure and certify all O-rings to be acceptable for installation before hand delivering them to
the LA Site.

The vendor (Walker & Sons) providing the fluoride extraction processing of detector Fluorel components has received the shipment of Tips, Liners, Shims and Seats.  The Tips and Liners are being processed this reporting week according to the priority schedule given them by Bill Tyler.  I will visit Walker & Sons on Thursday, 8 July to monitor the processing and to verify that controls are in place after the tornado recovery.


1.4.2.2 Safety (Zydowicz)

From: Mike Zydowicz <zydowicz_m@ligo.caltech.edu>

No report this week.
 


WBS 1.4.3    Systems Engineering / Data Analysis and Computing



 
 

Systems Engineering

No activity to report
 

Modeling

B.Bhawal
* Introduced a port of clamp data type for mirror2's mechanical
  data input. This replaces all 5 separate ports for position,
  pitch, yaw, dx, dy. It was introduced in summation cavities
  long back.
* Some necessary calculations for the new-look multimode implementation
  is going on.
* Updated most of "Getting started..." (T980051) document and part of
  "Multimode ..." (T990004).
* SURF Students: Michelle is trying to generate laser amplitude
  noise spectrum before and after PMC using E2E. Sam is engaged in
  studying various LIGO misalignment issues using E2E.
* Brian Eng, A caltech student working this summer for the computational
  and data analysis group is trying to use and analyse various C++
  matrix classes (available in public domain libraries) which E2E might
  consider using in future.

H.Yamamoto
* Worked with Rick, Malik and Sergei to build PSL and IOO subsystem
  models. The details are reported by Rick Savage.

C.Taylor
* updated 95% the AdLib and 100% of the ALParser source
  with the appropriate ANSI C++ STL equivalents.
* performed some minimal AdLib source testing
* assisted, the summer student, Brian Eng with the configuration
  of his workstation in regards to compilers so that he can complete
  the matrix evaluation task given to him.

Data Analysis System


[Xiao Hu]

* (XHU) worked on ilwd files

* (XHU) worked on describeMetaData SQL statements

* (XHU) worked on timing data insertation

[David Farnham]

* (DWF) Continued working with PERCEPS to set up an auto-documentation
        system for my libraries/API's.  I have written filters which produce
        documentation for parameters, return values, exceptions and to-do
        lists.  I have also written an input filter which scans !ppp: fields in
        comments to pre-process the file before running PERCEPS on it.

* (DWF) Continued working with Phil on the FrameAPI and Masha on the
        Light-weight data API.

[Masha Barnes]

* (MB) Met with Kent to discuss DOM and SAX parser interfaces.

* (MB) Fixed some bugs in XML parser (memory leaks).

* (MB) Reviewed updated LIGO_LW Format document.

* (MB) Studied IBM's XML parser code to add other than 'file://' URL support.

* (MB) Had a meeting with Dave, Kent, and Albert on LightweightAPI.

[Phil Ehrens]

* (PSE) Met with Kent, Albert, and Mary to discuss the "getData"
        user command set.

* (PSE) Continued work on frame API getData commands and command
        processing.  Began testing new syntax for getData commands.
 

[Mary Lei]

* (ML)  Updated getMetaData to conform the specifications
        set up during status meeting and email.

* (ML)  Changed metadataAPI to output ilwd (lstrings only) correctly
        via the genericAPI and not via tcl puts.

* (ML)  Attended database meeting to discuss the new metadata commands
        putMetaData (insert/update data) and descMetaData (get
        database schema info).

* (ML)  Developing the tcl ilwd translator to create ilwd object
        for metadataAPI. Documented ilwd format in ilwd tcl file.

Stuart Anderson:
 

Resolved the hardware problem on spica that prevented
reliable use of both
the external tape drive and disk drive at the same time.
 

Started an effort to clean up the software package
management system on spica.
 

Resolved the "mystery" crash of the LDAS gateway machine at LHO.
 

Applied patches to obtain ~100X performance improvement for
NIS+ on the
LDAS Alpha/Linux prototype machine.
 

Verified that the NFS bug on sirius that prevented compiling
the IBM XML
parser on a disk mounted from sirius was resolved by the
patch cluster applied
by Larry Wallace over the weekend.
 

Verified the functionality and performance of the ES2810
switch installed
by Larry Wallace in the LDAS/LHO network for the rapidly
failing loaner
ES3810 switch.
 

Lazzarini:
Denis Petrovic, our SURF student has finally arrived from Belgrade. He is working on studying the useful of higher order spectral analysis techniaues to identify and characterize non-Gaussian [but still stationary] noise components. His work will build on Matlab tools developed last year by Steve Drasco (another SURF student). He will start with 40m data from 1994. If useful techniques are identified, the intent is to provide a documented set of code (possibly initially in GRASP) for the tools he builds.

Worked with LSC people to complete a draft of the Wp for Data Analysis in time fo rthe Stanford LSC meeting.

General Computing


MIT:
Nothing to report.

Hanford:
Christine received the Ultra 450 general computing development machine, Larry
and Daniel unpacked it and started to check it out. The video and the FORE OC12
boards have been installed. Larry has picked up a monitor and keyboard at CIT to
be shipped and used with the 450 unit. The OS and other installation procedures
still need to be performed.
Fixed a number of PC issues including e-mail and printing.
Fred Raab is in the process of buying a new computer to meet the requirements
for the new accounting system at CIT.
The OC3 board for the FORE 2810 arrived and has been installed. The 2810 has
replaced the 3810 which started having problems. Some of the fibers were also
replaced.

Livingston:
Working some security issues. Installing Solaris 7 on various SUN boxes. Updated
the patches and repaired damage on a couple of boxes that were hacked into.

CIT:
All of the computers that have been identified as working with the new
accounting system on a full time basis have been upgraded to meet the suggested
requirements.
Larry is working with Ed Jasnow on the logistics for the Observatories to have
access to the new accounting system. Ed has been in contact with Rich Fagen and
Alan Rice.
A number of PC's have been replaced by newer PC's. We are now down to just a few
of the old P5-90's. Many of the machines will remain at CIT until after the
Amaldi conference. They may be needed for use by the attendees of the
conference.
Samantha has been working a number of PC issues including updating the
documentation and repairing a number of units. She has also been relocating the
old PC's to her office (acting as a storage area) until the Amaldi conference.

Suresh has finished up the monthly backups for the main server and is in the
process of getting the other servers backedup.
He worked a SCSI issue on spica with Stuart A.
Added a number of users, mostly SURF students, and cleaned up some accounts.
Reloaded the OS on a machine that has been hacked into from a month ago.

The OC3 ATM uplink board for the FORE 2810 switch arrived. After a some hours of
debugging and hacking through things we were able to get the unit programmed and
put on-line. This experience made the upgrade performed at Hanford go pretty
quickly.
Albert ordered a new Toolbox (Higher Order Spectral Analysis) for Matlab and the
license has been installed.
Still working the air-conditioning issue for the computer room.

Larry met with David Reitze quickly to discuss UFL's connection to the DCC. In
essence he will send Larry the information needed to put in the security
configuration files to all UFL access to the documents.

The usual of fixing printers, network cables and accounts took place.
 
 
 


WBS 1.4.4.1    Administrative Group


Rita Torres

Took vacation on 6/25. Attended an Oracle debriefing on 6/28, attended an Oracle information session on 6/30. The following work was a bit challenging to do because two printers were out of service on the 3rd floor, lw3 and hp3. Lw3 is still not functioning.

For I Petrac did letters to bidders of RFP IP-311 regarding Notice of Selection (of California Machine Co.) for Machining of Creep Measuring Fixture. Formatted two MOUs, did subsequent edits. For E. Jasnow/F. Asiri did IFB EJ-313 for Furnishing and Installation of Entrance Signs at Hanford and Livingston.

For M. Zydowicz created the form Safety Inspection Checklist - OSB areas; did subsequent edits. Created form Safety Inspection Hazardous for Technical areas; 11 pages resulted. Did updates and verification of operations/safety documents on file in my office and in the DCC; reported findings to Mike Z. For Detector Group updated site trips. For A. Wiseman/T. Prince assisted with scheduling ASIS telecon for July.

Irene Baldon

WE ARE NOW IN THE "DARK PERIOD."

I, and the LIGO Core Administrative Staff, attended Oracle classes during the week of June 21st thru June 25th (4-1/2 days total). We had many questions and mixed feelings on the new system. On Monday, June 28th, we attended a meeting called by Phil Lindquist and Ed Jasnow for the purpose of obtaining our feedback. On Wednesday, June 30th, we again attended an Informational Meeting on Requisitions, Travel and Advance Requests, Petty Cash and Payment Request Forms. There are many changes coming and most, if not all, of the forms presently used will be changed. Together we can do it but it will take cooperation.

Due to the many classes and meetings I attended this past week I completed only 9 new trips (9 Purchase Requisitions and 4 Advance Requests) as well as all the necessary additional arrangements required for these trips. I have no new trips at this time. I able to complete 8 Expense Reports. I have 23 Expense Reports still to be completed (all received during this last week).

I completed the Travel/Vacation Itinerary for the Week of June 25th, 1999, and distributed to all LIGO interested personnel.

Performed miscellaneous duties as requested by various members of the LIGO Project here at Caltech, as well as from members of the staffs of each of the two (2) sites.

Dorothy Lloyd

Attended Oracle training classes the majority of last week on Web

Requisitions, Purchase Orders, SOS Buying and Receiving, and attended an informative session on Acquisitions and Payables Request Forms to replace existing forms Wednesday of this week.

Processed as many invoices as I could in the time allowed, and signed off on a number PO receivers.

Elizabeth K. Wood
 
Discovered from Vicky in the phone office. LIGO has 111 voicemail boxes. Interesting, inasmuch as there are only slightly more than 90 LIGOites here at Caltech.

Attended a whole meeting on using the transitional forms for travel, check requests (now called payment requests---let's get the terminology correct, folks), and whatever the other one was. These transitional forms are good for another, oh, say 8 to 10 months.

Missed all the ORACLE training last week due to serving time for jury duty. This prompts me to remind you that if you are called for jury duty and want to serve your days consecutively instead of hit-and-miss, let me know so you can take the consecutive days' service letter with you for your first day.

Worked on highly secret confidential personnel stuff. You know, the kind of information that, should it fall into the hands of ... yeah, whatever.

I'm off to the land of a few of my ancestors. I'll be back July 12.
 
 


For additional information about this report, contact sanders@ligo.caltech.edu