The Project Control Meeting
Agenda for Monday November 8, 1999 will be:
(Meeting time: 10:30 am Pacific Time)
Optics:
---------
(D. Cook)
Most of this week has been spent working with the COS team and others
in trying to understand and sort out problems with the realignment
of
the CORE OPTICS and COS telescopes. We discovered that we could
autocollimate off of the ITMx-2K optic directly with Mike Smith's
autocollimator #1 along with a target attached at the LOS structure
which was surveyed in for a reference, eliminating the need to
retro-reflect from the optical flat which was previously used. (Time
consuming and possibly less accurate). Prior to setting up the COS
autocollimator, the optic table was confirmed to be level and an
alignment check was made on the ETMy-2k optic to confirm its position.
It needed to be transitioned, so in using the CAS system to
accomplish this move, several problems were discovered with the CAS
system which were causing rough moves or fault signals and were
suspect in causing drift in the optic position. This resulted in the
need to make some repairs. Once repairs are made, the optic table will
be positioned correctly, then autocollimator will be referenced to
the
aligned target and the alignment process will continued.
Seismic Systems:
----------------------
(C. Gray & H. Radkins)
BSC Work
Stack installation at the Ymid should be finished up later this
afternoon. As far as exposure time for the Seats we're looking at
around 24-34 hours and the humidity hovered around 25% during most
of
the work when the cloth covers were off.
Some set backs came up with the Coarse Actuation System (CAS) for BSC7
during some alignment work last nite and it has/is being investigated.
HAM work
One Bellows (out of eight) turned out to be a "leaker" last week.
With
the much appreciated work of John W. and Kyle R., it was taken care
of
and HAM 2&3 are now "vacuum ready".
Air Bearings were installed on HAM 1.
Computing:
----------
(C. Patton)
Continued network security system setup and maintenance. Continued
moving computers around to upgrade some computers and move the older
computers out to the Mid and End stations. Continued trying to
contact
the Sun representative to get maintenance contracts renewed.
Did the usual backups, helped with several printer and PC problems and
kept the GC accounting paper work up to date.
PSL: The PSl continues to have a problem with the servo for the reference cavity going into oscillation over time. The PMC also slowly goes out of alignment. This is being checked together with comparing some of the laser performance with the laser in Hanford. (Kovalik)
CDS:
Installed and tested new 6 pr. single mode fiber cable from Mass Storage
Room to the LVEA. Installed and tested new intercom system in the LVEA.
Installed CDS power to racks 1X15 and 1Y16 in the LVEA. The new projector
in the Control Room is installed and operational. Power to the sump pump
at the pull vault is fixed. Shortened up one cable tray drop at HAM 4 by
8" to make more room for PEM installation. Testing of the PEM dust monitors
is underway. It should take about two weeks. Started work to get the facility
monitoring system linked to CDS DAQS. (Wooley)
Finished temporary hardware connection between a dust monitor and VME card. Start testing EPICS software to see if I can retrieve info of the dust monitor through a VME card. (Svoboda)
Optics: Began reworking the fixturing for LOS installations after
my visit to LHO last week. Also began rounding up and inventorying the
necessary bits and
pieces for installation. Moved our existing machines in the shop to
accommodate the new lathe, mill and band saw. Taking care of last minute
tasks
for the dedication. Volunteered to counsel the area Boy Scouts for
their Astronomy merit badge. (Jonathan Kern)
Computers: We are preparing the computer facilities for the use
of our guests next week.
Bakeout: We are re-baking some Kapton-insulated cables which
have been causing problemswith outgassing. (Evans)
Bakeout: After some difficult moments trying
to understand how we managed to put 46E-3 torr in the x1 module, we have
restored order. The problem was a conflat flange on the gate seal annulus
that was only barely bolted together. We should have caught the problem
sooner by doing a leak check on the annulus piping, but were lulled into
thinking that the ion pump had been connected to it and it was at hard
vacuum. We have performed the neon
leak test to confirm that the 44" gate valve has been successfully
soft closed, and it has. Now we find that the cooling water pumps on both
DC power supplies are defective an will have to be replaced. This will
delay the start of the bake until this is done. (Sibley, Stiff)
Detector installation: Preparation and staging for seismic installation
in BSC2 is underway. This work will be completed by Wednesday so as not
interfere with the inauguration on Thursday and Friday.
ISC controls commissioning (Fritschel, Mavalvala)
-------------------------------------------------
o More testing of two LSC photodetectors with a modulated light source
-- the detectors behave much more linearly with a 10V reverse bias
on
the diode, rather than the 7V bias that we originally had. At this
point we're not sure if the original testing at 7V didn't explore this
level of photocurrent, or if perhaps the diodes (though the same model
as those tested earlier) have different parameters. In any case, the
higher bias appears to be fairly simple to implement, though Dale is
still looking into all the issues involved.
ISC/IO Commissioning (Haisheng R, Bill K, Nergis M)
Assembly of ISCT10 is nearly complete, only the detectors
need to be mounted and installed.
We made an attempt at measuring the mode out of the mode
matching telescope by picking off the beam in HAM9 and
projecting it out a viewport and down to the west end of
the LVEA. We were unable to make a good measurement since
the spot was dominated by diffraction fringes. The beam
diameter at this point is ~6 cm so our pick-off mirror
was too small and the viewport window (not one of the
high optical quality ones) had too many aberrations over
such a large beam area. We now have larger mirrors/lenses
and will attempt to measure this again.
We wish to measure the transmission of MC1, MC3 and SM1
in situ since these transmissions are extremely sensitive
to the angle of incidence. We tested a measurement set up
in the optics lab where we modulate the incident light
intensity and used a large dynamic range photodetector
and lock-in amplifier. The measurement works well, but
has about 10% error (too large!). We observed some drift
of the laser power, which may account for some of this
measurement error, but we're still chasing this.
IAS Initial Alignment (K.Mason, M. MacInnis)
---------------------------------------------
Both Myron and I went to Maine Technical Sales to buy off the new
alignment equipment for LLO. After having trouble calibrating the
transit square used in Hanford, we asked them to show us the squareness
of the new transit. As with the first transit it also was off by
approximately 45 microradians. We were able to square the mirror face
to
the transit within several microradians, but were not able to square
off
the back side of the mirror. This transit was much easier to make square
than the other unit. It is important to note when using this transit
we
will use the coated surface of the mirror only.
ISC installation (Smith)
--------------------------------------
Last week at Hanford I had plans to install and align the Y2k ETM
transmission monitor and optical levers. After Mike Smith installed
the
tellescope and steering mirror and was able to send the beam out the
view port I was not able to line up the transmission monitor for two
reasons. 1) the peir posiiton was off by 2.6" which was beyond the
range of adjustment and 2) the height of the transmission monitor
assembly on the peir was low by 3 inches. Johnathan Kern had drilled
and tapped the new holes in the peir and we relocated the grout plate
to
the peir to the right location. The holes were marked and need to be
drilled and inserts installed.
Also at Hanford Ed Kruzel and I replaced the optical levers for the
X2K
ITM. In doing so we noticed that the fiber optic cable was loose and
the beam going to the receiver was too large. We tighted the setscew
that secures the fiber optic cable and adjusted the focal length of
the
beam expander to get a smaller beam size to hit the photodiode. We
also
noticed that the beam was not perfectly round, but did not try to adjust
for that. We should readjust the laser in the next trip so that the
beam is round. We also had to adjust the transmitter beam size for
the
Y2K ETM optical lever.
We replaced the laser to the optical lever for the recycling mirror.
-------------------------------------------
Lasers and Optics -- J. Camp
(1.2.1.1.2, 1.2.1.1.3, 1.2.1.1.4,1.2.1.1.5)
--------------------------------------------
No report received.
--------------------------
Isolation Group -- M. Fine
--------------------------
Seismic Design (Mike Fine)
--------------------------------------------------------------------------
1. Hytec Shipments to LLO:
Two shipments were made to LLO on last Wednesday. The first shipment
included encoder cables and cable connectors for two BSC's. The
second shipment included motor cables and junction boxes for BSC1,
BSC2
and a spare set of cables. This shipment was made in four scissors
table
boxes.
2. Electronics Rack Documentation:
The electronics rack documentation is complete. A complete set of drawings
has been shipped to LHO and LLO on Friday. The drawing package also
included
a copy of the electronics rack operators manual. These items will be
available
on the Hytec ftp site and soon at DCC.
3. Spring Testing:
Hytec has recently completed the testing of 28 boxes of springs. Four
of
the boxes were found to have failures and were tested to 100%. Of these
boxes, the number of failures found in these boxes was 12, 10, 7 and
1.
All were left hand non-epoxy. The trend in the serial # sequence is
unknown at this time.
Suspension -- (Janeen Hazel/Mark Barton/Mike Fine)
-------------------------------------------------------------------
1. Report from Janeen:
Helena Armandula and I are in Livingston processing the ETM05 optic.
We
will balance it tomorrow. Due to the fickle weather, the second ETM
will
not be here until Nov 15th. Mark Barton has changed his travel plans
to be
here on that date to process that optic. Both ETMs are scheduled to
be
baked on Nov 19th. Hopefully, we can include some small optics in that
bake
load. Tom Evans will bake the remaining four structures this weekend.
We
are waiting for the suspension block for the MMT3 to come out of the
oven
on friday morning so that we can rehang that optic and check its balance.
The RM is wrapped and ready for installation.
---------------------------------------------------------
Detector Systems Engineering -- D. Shoemaker/D Coyne
(WBS 1.2.1.1.9)
---------------------------------------------------------
Global Diagnostics System
(Daniel Sigg, John Zweizig)
This week I worked on a background channel monitor. This
will provide CDS and operations staff with easily accessible
summary of bad or disconnected channels. The channel monitor
produces a report that can be read from the LHO web site.
Separate reports are produced every 20 minutes and every
8 hours that list
- Channels with stuck bits
- Channels that have repeated a single value more than a specified
number of times.
- Channels that have not changed in value over the monitor interval
(i.e. 20 minutes or 8 hours)
- Listed channels that are not read out.
I have also performed numerous miscellaneous system management
and software development tasks at LHO.
Started working on the graphics pads for showing diagnostics
test results. The plotting is based on the ROOT graphics classes.
Several feature will have to be added to make these classes
readily usable for us:
- Handling complex data points (Magnitude/phase of transfer
functions and cross spectral densities),
- Meaningful default behavior for standard diagnostics result
types (e.g., bode plots),
- GUI "widgets" to change/activate/deactivate traces,
- GUI "widgets" to change axes ranges,
- Cursor control to read off data values, and
- Convenient way to select channel names.
Ordered the gigabit ethernet hub for LLO; ordered beam
analyzer hardware and software for control room (LHO and LLO).
Physics Environmental Monitor(Matt Smith, David Shoemaker)
-----------------------------------------------------------------------
This week for PEM we purchased another 4-channel Signal analyzer that
will be used at Livingston. Mathworks was procured for this as well.
Other items purchased this week were the accelerometer extension cables
for the accelerometers in the beam tube enclosure(qty 15), PEM hardware
for the PEM interface plates for LA and the 4K at Hanford, and 3 more
temperature sensors for the Met One particle counters.
Some other items that need to be purchased are more spacers for the
PEM
interface plates for HAMS and BSCs, 5 microphone tripods for the
microphones in the beam tube enclosure, repurchase some Dranetz material
that was lost, carry casses for the shakers and power supplies.
The Muon detector being built by the U of Oregon is well under way.
We
have also asked them to build the magnetic feild generators to be used
at the Livingston site.
-----------------------------------------
Control and Data System -- R. Bork
(WBS 1.2.2)
-------------------------------------------
Suspensions (Jay)
=================================
- The coherent detection satellite amplifier is stuffed and ready for
bench
test
which should begin 11/5.
- The chassis for the LOS controllers needed for the LLO COS are late,
but
should arrive by 11/8. 6 more chassis will be assembled and tested
at a
rate of
~1 per week.
- 15 more satellite amps have been shipped to the sites.
LHO ASC and One Arm Test (Jay)
=================================
-Status of modules needed for 2K one arm test:
Module Needed Needed
Name one arm Full ASC Status
----------- ------- ------- --------------
WFS Demod 2 5 3 Tested and ready,
WFS PD 2 5 2 Boards shipped and one in test
WFS Whitening 2 5 6 boards tested and ready
WFS DC White 1 3 2 boards tested and ready, 1 stuffed
WFS Dewhite 2 4 2 boards tested and ready
BE Demod 2 2 2 tested and ready
BE PD 2 2 Same as WFS PD, 2 complete and shipped
BE White 2 2 2 stuffed, need test
QPD 1 2 4 stuffed, 2 Tested
QPD whitening 1 2 3 boards tested and ready
One Arm Servo 1 N/A 2 Boards tested and ready, One at LHO
--------------------------------------------------------------------
PSL (Rich)
==============
1. After returning from a long jury duty, I am now working on the PSL
frequency servo. Due to an oversight, the board at LLO is soon going
to be
superseded.
LSC/ASC (Rich)
==================
1. I have received all of the comments on the requirements for the
frequency distribution system, and am in the design process now.
Data Acquisition
==================
- New striping of trend data by channel has been installed at Hanford.
A
couple
of problems have been encountered and are being debugged.
- Work has begun on the direct interface of MatLab to the DAQS network
data
server.
Video
=======
- The new, larger video switch has arrived. It will be shipped to Hanford
to
swap out with the present system. That system will then be moved to
Livingston.
- Quad video multiplexors have arrived and are being shipped to Livingston.'
WA 2K One Arm Test: (Dale)
=========================
We have the first test results of the LSC Notch Filter board. We can
get
about -120 dB notch at 9.48 KHz with two stages. This is about 20 Hz
wide
at -115 dB. There is one stage of 14.5 KHz notch at about -100 dB.
The
frequency adjustment range of the 9.48 KHz notch is approximately +/-
500
Hz. I think we could do more if we had to by changing fixed resistors.
The
phase shift at 1 KHz is about -12 degrees with two stages tuned to
9.48 KHz
and one tuned to 14.5 KHz. For some reason that I haven't figured out
yet I
can't seem to get three stages of 9.48 KHz notch to work yet (you can
feel
a disturbance in the FORCE below about -100 dB). I will try to scan
these
plots and put them on my web page in PDF format. We currently have
one
tested board and two more built but not tested.
We are working on the Operations Budgets for FY 2000 and still waiting for some contributions for the FY 2000 Operations Annual Work Plan.
Change Control/Contingency (Lindquist)
The following change requests have
been submitted:
| CR-990018 | WBS 1.1.5 | Beam Tube Bake--Revised Estimate at Completion | W. Althouse |
| CR-990024 | WBS 1.1.1 | Vacuum Equipment--Closeout Louisiana In-House | J. Worden |
Press for the latest Contingency Needs Projection
Assisted the Detector Group (Ken Mailand ) with packaging and shipping of a Focus Tube SN# 004 to the Hanford Observatory, attention M.Smith/B. Weaver, receipt confirmed. Account Number P96937
Prepared a Purchase Requisition worksheet to compensate International Moving Services for loading, transporting and unloading of Office Furnishing from two locations to the Hanford Observatory. Account Number LIGO.5D600 1.4 NSFLIGO.5D6000.
Assisted the Detector Group (Paul Kabot) with packaging and shipping of a Laser to the Hanford Observatory, attention Besty Weaver/M. Smith, receipt confirmed. Account Number P96937.
Conversed with Larry Jones concerning the accumulation of approximately 7000 pounds of Stainless Steel Scrap located at the Sites ready for disposal. Larry has located several vendors showing interest in purchasing this material. I have e-mailed the NSF's Property Administrator (Mr. Kevin Rorer) requesting permission to sell this material, rather than recycle it; awaiting for conformation.
Press here to
access the DOCUMENT CONTROL
CENTER WEB PAGE.
From: Sarita Moore<moore_s@ligo.caltech.edu>
Since we have been using Oracle, original purchase order paperwork is no longer being received by Payables. Also, the number of incoming receivers has reduced, since Dorothy has started receiving online and no longer submits a separate receiving document for most items received online.
Press here for ACCOUNTS PAYABLE HISTORY DATA.
From: Kris Duncan <kris@ligo.caltech.edu>
With help from Barbara Kratochwill and Suresh Singh, the LIGO monthly financial reports that I generate have found a home on an internal web site. I have E-mailed the URL to all the Task Managers, and I have received lots of responses!
I have begun to collect the data for the October reports in WEBSTER. It looks like the encumbrance/commitment data is being duplicated in the "detail listings".
Dorothy Lloyd's Contract Payment data is summarized in the Invoice History
chart through October 1999:
Negotiations are commencing with Siebe Controls for exercise of the first option to extend their contract for mechanical maintenance at Hanford.
TECHNICAL CONFIGURATION MANAGEMENT (Althouse)
LIGO QA worked with Craig Conley and the staff at West Coast Porcelain to successively bake (anneal) five new BA cryopump baffles. This bake was done with the same oven conditions used for all of the beam tube baffles and the prototype cryopump baffle.
Prior to the bake, the new baffles and BA material samples were cleaned and washed by Allied Engineering using the same equipment used by JPL with the Detector approved washing process.
After baking, the new baffles seem to have the
same surface appearance as the beam tube baffles. The baffles were wrapped
in UHV aluminum foil, double bagged and shipped to Hanford.
[Biplab Bhawal]
o Most of the differences between LIGO runs using primitives
and recycling summation cavity have been sorted out.
Discussed with Hiro about various validation issues
of full LIGO configuration.
[Ed Maros]
o Removed bug which caused core dump when extending certain lines.
o Got character events for edit windows to go through on Alfi4
o Got mouse events for edit windows to go through Alfi4
[Bruce Sears]
o * Alfi4 Software Development:
- Alfi4 component tree display now shows
all Loaded
and Edit Session boxes.
- Implementing edit access to boxes
via the tree display.
- Continuing self-education on C++ and
wxWindows.
* (MB) Modifying lwAPI to use hash_maps with function pointers for further
support for LIGO_LW frames and
time series.
[Kent Blackburn]
* (JKB) Met with group to determine status of ldas after returning
from
Livingston. Identified several
problems running system tests on
the Hanford LDAS network.
The ability to carry out socket tests
and frame test at Hanford
are now working. The metadataAPI test
will be carried out once
changes to the char_u and char_s types
have been made.
* (JKB) Met with Peter Shawhan to discuss the purpose behind several
of
the tables under the LDAS
DB2 server and how changes could be
made to the astrophysics
tables to separate out online analysis
from post-online analysis
results.
* (JKB) Met with Phil to discuss his frame to ilwd system tests in order
to understand the relationship
of the results to real operations
of LDAS. This identified
a couple of needed changes to the test
which Phil implemented and
new results have now been produces to
better reflect real circumstances.
* (JKB) Met with Mary to discuss her ilwd socket communications system
test. At the meeting I identified
some changes that were needed
in her scripts to better
reflect reality. These changes will be
significant only for the
smaller data set communications and she
will provide the new results
as soon as testing can be completed.
Mary and I also identified
a need to replace the lstring type with
char_u and char_s where
ever possible in the ilwd tables. This
could potentially double
or triple the rates at which rows are
inserted into the database!
* (JKB) Worked on PAC7 presentation materials.
* (JKB) Updated Excel spreedsheets for system level test results.
* (JKB) Met with Grace to outline the next set of classes to implement
to
the wrapperAPI (mpi code)
to allow the master process to communicate
ilwd objects with the LDAS
system.
[ Phil Ehrens ]
* (PSE) Ran benchmarks locally (CalTech) and at Hanford to determine
performance of, and identify
bottlenecks in, the frame API.
* (PSE) Installed updated version of Tcl (8.3a1) on Solaris and Intel
Linux. This version
fixed a number of bugs related to the
--enable-threads configure
option when building thread-safe
Tcl.
* (PSE) Tested and bug-fixed the generic, frame, and manager API's
as a system in anticipation
of the addition of the ligolw
API and data socket communications
between the low-level
API's.
* (PSE) Wrote a test script for the getFrameData user command to
exercise the different query
options and return formats.
[Grace Hu]
* (GH) Finished writing the C++ class for data socket communication
with other APIS.
* (GH) Currently I am working on data converting from ILWD data fromat
to MPI datatype. Almost finished
the program, I will test and
compile it today. First step,
I focus on array element of the
Internal LDAS Light-Weight data
format to MPI data structure.
After that, I will work on container
element.
[Barbara Kratochwill]
* (BK) No LDAS work to report. I will install the block diagram
and
accompanying web pages as soon
as I finish with the Inauguration
work.
[Mary Lei] (since 10-25-99)
* (ML) Added dataSend and dataRecv procs to sock.tcl for
generic send and recv through
data socket.
* (ML) Inserted binaryinspiral 10000 to database successfully.
* (ML) Tracked down memory leaks with binaryinspiral 10000.
Happens when binding unique
Id parameter.
* (ML) Created new program elementilwd to create ilwds of
different element types
for performance test; created
datasock test scripts.
* (ML) Send ilwd test data between 2 suns: propus and deneb to
get turnaround time per
type per dims. Also ran same test
on 2 linux boxes: m27 and
m28. Unable to run this test at
hanford between dataserver
and metaserver. ldas-0.0.4
supports completion of such
test ( dims 1-1,000,000) on
the suns without core dumps.
* (ML) Validated that spaces, tabs and returns are allowed in ilwd.
* (ML) Set up environment at LIGO-LA. Set up sqls and elmtest
files.
Unable to do elmtest between
dataserver and metaserver.
* (ML) Extended metadataAPI to support ligo_lw by sending
ilwd over data socket to
a simulated lwAPI. Modified test
script to drive metadataAPI
and lwAPI.
* (ML) Converted program ilwd executable to use char arrays
instead of lstring for improved
performance. metadataAPI so
was unable to insert all
chars; last char appears as garbage in the
database. Pending fixes
before I can convert the rest of
ilwds or do performance
measurements.
[Edward Maros]
* (EFM) Created database at Livingston
* (EFM) Looked into connection problem between dataserver and other nodes
* (EFM) Looked into char array truncation
*(EFM) Changed all of the passwords for ldas systems
[Peter Shawhan]
* (PSS) Discussed LDAS database table design with a number
of people. Still revising
the design based on these
discussions and on some
other issues which have come
up. Also working on
updated documentation about the
requirements and about the
implementation.
SBA: Finished LDAS hardware installation at LLO and started permanent
archive of all LLO trend frames. All 3 observatories LHO/LLO/40m are
now
archiving 1% of the full frames during coincident 1000sec intervals
into
the prototype archive at Caltech.
40m-TAMA run:
-------------
In my continuing study of the 40m data I have now
created a list of
outlier events and have continued to study their
characteristics. For
instance distinguishing the outlier events that
occur right after coming
into lock from the ones which are in the middle of
lock sections.
I am also trying to characterize the run by
creating time histories for
various statistics of data which tells us
something about the
non-stationary nature of the data.
I have also looked at the matched filtering
techniques to identify
particular classes of burst events. I have
developed the tools to carry
this out.
Cas-A:
------
I have completed a deep ROSAT search for pulsed
X-ray emission from the
Cas-A supernova remnant, which was recently
observed with the Chandra
observatory. Cas-A is the brightest radio source
in the sky. The search
covered a characteristic time scale down to about
200 years (The supernova
occured about 320 years ago and is at a distance
of 3kpc) with an fdot
granularity of 2.69E-12 Hz/sec.
Hanford:
Christine continued network security system setup and maintenance.
Continued
moving computers around to upgrade some computers and move the older
computers out to the Mid and End stations. Continued trying to
contact
the Sun representative to get maintenance contracts renewed.
Did the usual backups, helped with several printer and PC problems
and
kept the GC accounting paper work up to date.
Livingston:
We are preparing the computer facilities for the use of our guests
next week.
CIT:
Barbara continued work on the Cost Book. Installed a second iteration
of the web
forms including a totals page for the WBS. Met with Phil and Kris about
the benefit and indirect cost calculations. The outcome was a number
of
changes as to how contract labor is handled. Those changes have been
made
in the Access application and the web forms. Now I'm going back and
testing them out.
Helped Cindy Akutagawa with her web pages for financial reports.
Worked on the program for the Nov 12 LIGO Inauguration.
Suresh, after it was found that a system being hacked with a smurf attack,
it
was rebuilt by installing solaris 7.
Completed monthly full backups of LIGO servers.
Installed Exceed version 6.2 in some PCs in order to enable some users
for
FTPing their files to servers.
POP3 mail problem encountered today was resolved by rebooting acrux.
Setup couple of user accounts.
Samantha did some minor fixes on PC's. Mainly recovering from mid-terms.
Larry is working on a number of procurements. After some price negotiations
with
SUN he is now putting in the paper work for a number of SUN 450's.
Started monthly backups for the LIGO servers. Installed a number of
PC's and
working on setting up some new SUN boxes.
There was a e-mail policy statement sent out that was missing a few
items. In
essence e-mail size and distribution should be kept to a minimum. All
formal
items and many just FYI items should be sent to DCC and people e-mailed
the
pointer on how to get to that information.
Working on a number of CDs to be burned. We encourage the users to use
the CD
burner to make a backup of their items at least once a year. This way
they have
it on hand.
Worked a number of minor network issues. Some work with Rolf on his
transition
to the server replacement for kater.
Rita Torres
For I. Petrac distributed signed change order No. 7 for University of Florida. Did letter to FedEx non-disclosure document to Crystal Systems. Did change order No. 2 to Hand Machining, obtained an Oracle requisition number. Did edits to contract with Syracuse University, awaiting official PO number before we process further.
For E. Jasnow formatted RFQ EJ-314 for Staging Building at LLO, FedExed the RFQ. Compared prices of various vendors for office supplies, including desk calendar refills. Ordered supplies at the best price, will order calendars next week.
I am dedicating a large part of my time in pitching in to help I. Baldon
get through the mountain of travel documents.
Irene Baldon
Worked on preparing the paper work for 18 new trips taken recently or upcoming (18 Payment Requests and 10 Advance Requests). There are approximately an additional 12 new trips in various stages pending completion of travel arrangements before the paper work can be completed. Worked on a number of problem issues which required a good portion of my time.
Completed 37 Expense Reports, some of which were extensive, involving 2-3 or more pages each. Some of these reports were still not taped or completed by the Traveler, and required additional time for completion. Worked on a number of problem issues which required a good portion of my time. There are 33 Expense Reports still to be done, including 2 that require extensive work to complete. I'm holding 4 completed Expense Reports which require a check from the Traveler before sending to Travel Audit to clear.
Rita Torres through Liz was able to complete 3 Payment Requests, 2 Advance Requests and 2 Expense Reports for me. Thanks Rita.
I continue to push for both Advance and Expense Checks already submitted. "The System" continues to be extremely slow in processing these. I'm still waiting for 9 Advance Checks that I ordered for my receipt starting Oct. 15th thru Oct. 31st, and 7 from Nov. 1st thru Nov. 3rd. I am still waiting for T numbers. The new forms still take extra time.
Performed normal recording and filing associated with Travel and Reimbursement.
Made last minute changes for traveler going to the LIGO Inauguration Celebration. I continue to monitor all the trips planned and assist wherever possible.
Travel for the PAC7 Meeting to be held at LIGO/MIT from Nov. 18th through Nov. 19th has been completed. If there is anyone still not booked please do so now. A block of rooms have been reserved at the University Park Hotel (just behind the LIGO/MIT Lab) at a rate of $109.00 per night for the nights of Nov. 17th and Nov. 18th. These rooms are going fast so if you plan to attend the PAC7 please get your trip started with Vee as soon as possible.
Prepared the Travel/Vacation Itinerary for the Week of November 1, 1999.
Performed miscellaneous duties as requested by various members of the LIGO Project here at Caltech, as well as from members of the staffs of each of the two (2) sites. I continue to do MIT's travel to the sites for installation activities and assist them wherever possible.
Dorothy Lloyd
Completed tracking payments made for both contract and purchase orders after the June switch-over.
Continue to enter and approve requisitions and run periodic searches to find PO number assignments. Tracked and followed up on invoice problems and processed invoices for payment. Receiving on-line continues as packing slips are received.
Continued to monitor contract funding levels and request supplements were needed.
Jim continues to do data entry and reconcile status reports.
Elizabeth K. Wood
Did LIGOfest stuff.
Gave Rita instructions on how to do various aspects of travel to help alleviate Irene's load.
Did more LIGOfest stuff.
Did some material transfers, er, Web Internal Transfers for Irene. Wow, something ORACLE related actually worked and was faster than the old way! There must be something wrong.
Did some more LIGOfest stuff.
For additional information about this report, contact sanders@ligo.caltech.edu